MINUTES

WORK SESSION

APRIL 28, 2005

The Aberdeen Board of Commissioners met Thursday, April 28, 2005 at 5:30 p.m. for their regular Work Session.  Members present were Mayor Elizabeth Mofield and Commissioners Pat Ann McMurray, Robbie Farrell, Donna Shannon and Terry Marquez.  Commissioner Arthur Parker was absent from the Work Session but present for the Closed Session. Others in attendance were Town Manager Bill Zell, Planning Director Giles Hopkins, Deputy Planner Heather Brown, Town Clerk Nancy Matthews, Matthew Moriarity, Reporter for the Pilot and a reporter for the Moore County Independent Newspaper.

1.       Application for Conditional Use Permit CU#05-01 submitted by Beacon Management Corporation for a Residential Planned Development in an R-20 Residential District.

a.                 Application for Site Plan Review SP#05-07 submitted by Beacon Management Corporation for a Residential Planned Development in an R-20 Residential District.

Planning Director Giles Hopkins stated a Public Hearing has also been scheduled for May 9^th.  He stated this property contains 10.02 acres which is located on the east side of Poplar Street directly across from Bonnie Brook Road.  He stated as the Town’s Zoning Code currently reads, all site plan material for development must be submitted along with any application for a conditional use permit.  He also stated neither can be approved until a Public Hearing is held.  He stated once the Public Hearing has been held, item will go to the Planning Board for review and their recommendation to the Board of Commissioners.  Agenda item as Public Hearing.

2.       Application for Conditional Use Permit CU#05-04 submitted by Stainback Family Trusts for a Residential Planned Development to be located in an R-20 Residential District.

a.                 Application for Site Plan Review SP#05-08 submitted by Stainback Family Trusts for a Residential Planned Development to be located in an R-20 Residential District.

Planning Director Giles Hopkins stated a Public Hearing has been scheduled for May 9^th.  He stated the property in question is a 570 acre proposed development, including the existing Legacy Golf Links, located on the east side of  US 15-501 Highway directly across from Pinebluff Lake Road.  He stated there is an existing 18-hole golf course, a driving range, an existing clubhouse area and a large amount of approximately 275 acres of undeveloped land around the golf course with that portion in Aberdeen’s current jurisdiction currently zoned as a R-20 Residential District.  He stated by granting a conditional use permit for a residential planned development, the Board of Commissioners will have the authority to attach additional conditions to the conditional use permit if they so desire.

Mr. Hopkins stated once the Public Hearing has been held, then both CU#05-04 and SP#05-08 will go to the Planning Board for review and their recommendation to the Board of Commissioners.  Agenda item as Public Hearing.

3.       Application for Conditional Use Permit CU#05-03 submitted by Nextel for a wireless co-location on an existing tower in a C-I Commercial and Industrial (Light) District.

Mr. Hopkins stated Nextel requests to place a co-location antenna on an existing tower located on the south side of NC 211 Highway east of Town between Evergreen Drive and Carolina Road. He stated a site plan is not required because the antenna will be placed on an existing tower.  He stated a Public Hearing has been scheduled for May 9^th on this request.  He stated, after the Public Hearing, CU#05-03 will go to the Planning Board for review and a recommendation to the Board of Commissioners.  Agenda item as Public Hearing.

4.       Application for Site Plan Review SP#05-06 submitted by Kenneth Howell for Flatscape to be located on the north side of NC 211 Highway east of Town between Domino Drive and Crestline Lane on property zoned GC General Commercial.

Mr. Hopkins informed the Board of Mr. Howell’s plans to renovate the existing residential structure to use as a commercial building, make additions to the existing garage to provide a showroom, demolish an existing shed to allow room to construct a new covered storage area and to construct a storage bin area.  He stated the Planning Board has reviewed and recommends to the Town Board to approve this Site Plan Review SP#05-06.  Agenda item as New Business.

5.       Application for Rezoning RZ#05-02 submitted by Town of Aberdeen to rezone property on the east side of US #1 Highway between Elm Street and Maple Street from R-6 Residential District to B-3 Neighborhood Transitional District.

Commissioner Farrell noted that he owns property in this particular area and, due to a conflict of interest, he would like to be excused from voting on or having any discussion this item. 

                    Mr. Hopkins stated this rezoning was submitted per request from the Town Board.  He stated the property in question is currently zoned R-6 Residential District and fronts on US 1 Highway between Elm Street and Maple Street.  He stated all current uses in this area will be allowed to continue as conforming uses.  He stated a Public Hearing was held at the April 11^th   Board meeting.  He also stated the Planning Board has reviewed and recommends to the Town Board to approve this rezoning request. 

The Board then had some discussion concerning the possibility of changing this zoning to O & I instead of B-3.  Agenda item as New Business.

6.       An Ordinance to extend Aberdeen’s ETJ and the rezoning of the properties in the ETJ extension from county zoning to Aberdeen zoning.

                   Mr. Hopkins informed the Board that the staff had received a request from a developer to have all the Legacy property under one zoning jurisdiction and their preference is to have Aberdeen’s zoning jurisdiction.  He stated a Public Hearing has been scheduled for May 9^th to consider extending the Town’s ETJ and zoning (or rezoning) of the new ETJ properties which will bring all of the Legacy Golf Links and adjacent properties into Aberdeen’s jurisdiction.  Agenda item as Public Hearing.

7.       Pending Planning Board vacancies.

                    Mr. Hopkins informed the Board there would be three vacancies on the Planning Board effective June 30^th.  He stated one is an ETJ member, Maurice Holland.  He stated in-town members whose terms will expire June 30^th are Mike Dunn and Elease Goodwin.  He stated all of these are three-year terms.  He stated the ETJ member has to be appointed by the County Commissioners.

    Mr. Hopkins encouraged the Board, at the May 9^th Board meeting, to consider the reappointment of Mr. Holland or recommend someone else in order to be submitted to the County Commissioners for appointment no later than the end of June.  Agenda item as New Business.

8.       Other Business.

a.       Mr. Hopkins informed the Board concerning the TOA Comprehensive Land Development Plan and the proposed completion schedule.  He stated there will be a Special Called Meeting with the Planning Board on May 24^th.  He stated the Planning Board will meet on July 21^st and a Public Hearing will be held by the Board to adopt the plan or table for further discussion on August 8^th.

b.       Mr. Hopkins informed the Board there has been some concerns of tractor-trailer trucks parking on public streets.  He stated tractors alone were not included in the original ordinance.  He stated he would have an amendment for the Board’s consideration, and possible adoption, at the May 9^th Board meeting.  Agenda item as New Business.

c.       Mr. Hopkins stated a Public Hearing will be scheduled for June 13^th  on an ordinance amendment to name the street at the fire department in memory of Lawrence Wicker. 

d.       Manager Zell stated there would be a ribbon cutting on Tuesday, May 3^rd at 9:45 a.m. for the new Records and Data Storage Solutions, located in the old Doxey Building on Highway 211.

e.       Manager Zell stated Leigh Baggs would be on Channel 3 regarding the upcoming Litter Sweep for Aberdeen.

f.       Manager Zell informed the Board the Middle School will hold a concert at Aberdeen Lake Park on May 6^th at 6 p.m.  He stated on May 20^th, Coconut Groove will perform at 6 p.m. at the Lake.  He stated he also has a contract for the concessions building at Colonial Heights Park.  He informed the Board that Leigh Baggs and Laura Bender will be helping with the Moore County Senior Games.

g.       Manager Zell informed the Board he had received a phone call from Aberdeen, Scotland.  He stated Aberdeen, Scotland is having a contest and the winner will have the choice of an all-expense paid trip to any Aberdeen of their choice.

          h.       Mr. Hopkins stated Phase 3 & 4 of Glen Laurel have been approved.

i.                   Commissioner McMurray reported she and Heather Brown attended the Triangle Area TARPO meeting.  She stated a resolution was given to the Board at the last Board meeting pertaining to the Town’s concerns.    She stated there will a meeting on May 20^th in Raeford at 2 p.m. for discussion on TIP 2007-2013.  She stated Aberdeen was not the only municipality to submit the resolution with exceptions.   She stated she was informed by a member of the County Board of Commissioners to look over the Moore County Transportation Study of 2001-2002 because a lot of that study coincides with the resolutions that were presented to the Town.

j.                   Commissioner McMurray stated she wanted to thank the fire department and the police department for helping a member of the Malcolm Blue Historical Society who was locked in the county landfill last week.  The gate was locked and the landfill worker did not realize the lady was still in the landfill.  The lady called 911 and Aberdeen rescued her from the site.  The lady was very thankful for the help she received from both departments. 

k.      Commissioner McMurray stated she had received an invitation for a breakfast meeting, a RTP Regional Event, on May 26^th at the Research Triangle Park. She asked Manager Zell to also attend this meeting.

l.        A motion was made by Commissioner Farrell, seconded by Commissioner Marquez, to go into Closed Session to discuss a personnel matter.  Motion unanimously carried.

9.       Adjourn.

                   A motion was made by Commissioner Parker, seconded by Commissioner Farrell, to leave Closed Session and return to the Work Session.  Motion unanimously carried.

  A motion was then made by Commissioner Parker, seconded by Commissioner Farrell, to give Manager Zell a 2% raise retroactive back to March 1, 2005.  Motion unanimously carried.

  With no further items for review or discussion, a motion was made by Commissioner Parker, seconded by Commissioner Farrell, to adjourn the Work Session.  Motion unanimously carried.

 _____________________                           ________________________

Nancy M. Matthews, Town Clerk                    Elizabeth B. Mofield, Mayor