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MINUTES WORK SESSION MARCH 7, 2005
The Aberdeen Board of Commissioners met Monday, March 7, 2005 at 5:30 p.m. for their rescheduled Work Session. Members present were Mayor Elizabeth Mofield and Commissioners Robbie Farrell, Arthur Parker, Pat Ann McMurray, Donna Shannon and Terry Marquez. Others in attendance were Town Manager Bill Zell, Planning Director Giles Hopkins, Deputy Planner Heather Brown, Town Clerk Nancy Matthews, and Matthew Moriarity, Reporter for the Pilot.
1. Public Hearing scheduled for March 14th on Proposed Zoning Code Text Amendment ZA#05-01 concerning adding adult novelty retail as a conditional use in the HC Highway Commercial District.
Planning Director Giles Hopkins informed the Board there was an inquiry about an adult novelty retail store. He stated, by adding this text, it would put this type of retail business only in a specific place. He stated the Town ordinance currently would allow it almost anywhere in the HC District. He stated that by adding adult novelty retail as a conditional use, the Town will only strengthen its zoning code regarding adult entertainment. Agenda item as Public Hearing.
2. Public Hearing on Application for Rezoning RZ#05-01 submitted by Elease Goodwin to rezone property located on the northwest corner of Maple Street and Pine Street from I-H Industrial (Heavy) District to B-1 Central Business District.
Planning Director Giles Hopkins stated Mrs. Goodwin is requesting the property be rezoned from I-H Industrial (Heavy) to B-1 Central Business District. He stated the area proposed for rezoning is only a part of a much larger parcel of land. He stated Mrs. Goodwin would like to purchase the building and the land which lies between Maple Street, Pine Street and the railroad tracks to the northwest. Agenda item as Public Hearing.
3. Public Hearing on Application for Conditional Use Permit CU#05-02 submitted by Partners in the Pits for a Residential Planned Development located at the Pit Golf Course, Highway #5, Aberdeen, N. C.
Planning Director Giles Hopkins stated that Partners in the Pits plan to construct approximately twenty-seven condominiums, and possibly a conference center and inn. He stated, as the zoning code currently reads, all site plan material for development must be submitted along with any Application for a Conditional Use Permit. However, neither can be approved until a Public Hearing is held. He stated the Application for Site Plan Review, submitted along with Application for Conditional Use Permit, meets all of the Town’s applicable codes.
Mr. Hopkins then stated, in considering the granting of a conditional use permit for a Residential Planned Development, the Board will have the authority to allow uses which are necessary or desirable and are appropriate with respect to the primary purpose of the development and establish reasonable conditions. And in this case, a proposed inn. Agenda item as Public Hearing.
3-a. Application for Site Plan Review SP#05-04 submitted by Partners in the Pits for a Residential Planned Development at the Pit Golf Course, Highway #5, Aberdeen, N. C. (Site Plan will be considered at the two Planning Board reviews and the Commissioners review.)
4. Application for Conditional Use Permit CU#04-09 requested by Gerald E. Bateman for Record and Data Storage Solutions, Inc.
Mr. Hopkins informed the Board that the Planning Board has reviewed and recommends approval to the Town Board. This item will be on the regular agenda for consideration. Agenda item as Old Business.
5. Application for Site Plan Review SP#05-01 submitted by Bruce McFadden to construct a plumbing company office building located at the northeastern corner of the intersection of Pee Dee Road and Parkway Drive.
Mr. Hopkins stated this property is located on Pee Dee Road between the nursing home and the Mayflower building. He stated the site plan meets all requirements. Commissioner Parker asked that this item be acted on at this meeting as Mr. McFadden is ready to begin construction of this building.
After some further discussion, a motion was made by Commissioner Parker, seconded by Commissioner Farrell, to approve Application for Site Plan Review SP#05-01 to construct a plumbing company office building located at the northeastern corner of the intersection of Pee Dee Road and Parkway Drive. Motion unanimously carried.
6. Application for Site Plan Review SP#05-02 submitted by Construction Systems, Inc. to construct a metal building to the left of the existing Polythin Films, Inc. Building located at 155 Anderson Street.
Mr. Hopkins stated the application meets all Town requirements. He stated the site is located in a C-I Commercial and Industrial (Light) District which allows the expansion of this manufacturing use process. He stated the Planning Board has reviewed and recommends to the Town Board approval of this Site Plan Review. Agenda item as New Business.
7. Preliminary Plat Review PLP#04-04 submitted by William C. Burrow for property located within the boundaries of Blue Street, Bethesda Avenue, Campbell Street and Main Street.
The Board briefly discussed this item. A letter was distributed to the Board from the Town Attorney stating the subdivision in the historic district did not give free rein to develop the property before also getting Historic Preservation Commission and other required approvals.
A motion was then made by Commissioner Parker, seconded by Commissioner Marquez, to approve Preliminary Plat Review PLP#04-04 submitted by William C. Burrow for property located within Blue Street, Bethesda Avenue, Campbell Street and Main Street. Motion unanimously carried.
8. Other Business.
a. Non-Substantive Editorial Change.
Mr. Hopkins reported to the Board that over the past couple of years, several districts have been created and added to the zoning code. He stated, at the time of these additions, adding them to the cover page “List of Districts”, was overlooked. He stated that “Section 31.34-Procedure For Amending Zoning Code or Zoning Map”, allows the Planning Director to “…make other non-substantive editorial changes to the text of the Zoning Code without formal adoption by the Board of Commissioners, provided that the changes necessary to correct such errors do not change the meaning of the ordinance.” He stated this correspondence is to serve as the required documentation to the Board of Commissioners of the Non-Substantive Editorial Changes as indicated, and is to be made part of the minutes of this Work Session.
b. Update on Watershed requests.
Mr. Hopkins stated that the Watershed Subcommittee will be meeting with the County on the 15th of March and hope to come to a reasonable conclusion. Manager Zell stated the original allocation was in 1990-91. He stated Aberdeen, and our jurisdiction, is running out of acreage to build the 70% built upon where impervious surface, such as parking lots, etc... He stated the Town has asked the County to transfer a number, which would then allow the Town the acreage to continue to build upon. He stated this would allow building in this area to be what we would like to see and would be beneficial for the County as well. He stated there are no streams in our area, so there will absolutely be no surface water polluting.
c. Planning Board vacancy.
Mr. Hopkins informed the Board of the vacancy on the Planning Board for an ETJ alternate member. He stated there are two interested people who have volunteered their time to serve on this Board. One of which is Tommy Davis, who is currently serving as the Historic Preservation Commission Chairperson. Mrs. Elaine Smith has expressed her willingness to serve on this Board.
After some discussion, the consensus of the Board was to place on the regular agenda for submitting one of these people for recommendation to the County for serving on the Town’s Planning Board as an ETJ alternate member. Agenda item as New Business.
d. Update on Well #12.
Manager Zell informed the Board that he has not received any water testing results as of yet on Well #12. Mayor Mofield requested the cost for these tests. Manager Zell is to e-mail the Board as to the cost. He also informed the Board there are eighteen wells, of which two are closed. He stated on Well #19, the Town is waiting on the final plat for site and needed easement.
e. Manager Zell informed the Board he had received correspondence from the League informing the Town that the federal government will be cutting out CDBG money. The League has asked the municipalities to contact their representatives requesting not to cut these funds.
f. Manager Zell informed the Board the Retreat will be Saturday, March 19th to begin at 9:00 a.m. Breakfast will be served.
g. Manager Zell informed the Board of the social Tuesday evening at the Fair Barn hosted by the Village of Pinehurst.
h.
Manager Zell reminded the Board of the
Economic Summit to be held Wednesday morning, 10 to 12 noon, next door
to the Members Club. He stated that Mr. Mac Holiday will be speaking.
i. Manager Zell distributed to the Board a brochure from DuraTherm of the asphalt processing to enhance sidewalks at crosswalks. He stated he would get some pricing to see what it would cost to do this across the railroad tracks.
j. Manager Zell had some information pertaining to the census. It is with American Community Survey. He stated he would put this information on the TV and in the newsletter.
k. Manager Zell distributed to the Board the Manager’s evaluation. He asked that this be reviewed at the March 31st Work Session.
l. Manager Zell distributed to the Board some reading material pertaining to non-profit, key questions how to determine if non-profit. He asked the Board to just review the information.
m. Mr. Hopkins stated that the Board needed to extend its 2-mile ETJ to take in the remaining of the Legacy Golf Course. He stated the Board would need to make a formal motion in order for this request to go before the County Board of Commissioners.
A motion was then made by Commissioner Farrell, seconded by Commissioner Shannon, to authorize the Town Manager to contact the County on behalf of the Town, to extend Aberdeen’s ETJ to the maximum two miles thus including all of the Legacy Golf Course into Aberdeen’s ETJ. Motion unanimously carried.
n. Commissioner Farrell stated for the Retreat on March 19th that he would like to show the Board a short movie. He stated he has a DVD pertaining to Aberdeen during WWII and he would like for this to be shown that morning. Also, employees and the Board will eat at the Aberdeen Café for lunch.
Additional items discussed and updates:
(1) Planning staff has, for distribution to the Board, a calendar of the deadlines for all Town meetings which include Board of Commissioner, Planning Board and Historic Preservation Commission.
(2) Update on bridge over railroad/15-501. Construction not to begin until April of 2008.
(3) Mr. Hopkins is still meeting with the Moore County group concerning roads and streets to go to TIP. The group meets on March 23rd and he hopes to bring information back to the Board’s next Work Session.
(4) Aberdeen Commons has an area where the construction trailers are situated. He stated, at the time the Board approved the site plan, there was nothing in that area except a notation for a restaurant. The developer now wants to construct a building on this site. He stated the Town attorney has advised the Town to follow the “new” site plan review procedures and requirements.
(5) Big Lots is to open some time in May, if not sooner.
(6) Commissioner McMurray informed the Board that Ms. Mary Morgan, mother to Richard Morgan, died. She stated Ms. Morgan ran a business across from the Town Hall for many years. The Board requested that a donation be sent from the Town.
(7) Mayor Mofield informed the Board that Curtis McInnis, previous Mayor and longtime Town Clerk, would be having surgery on Wednesday. She asked that flowers be sent once he is out of the IC Unit.
(8) Commissioner Marquez informed the Board of an article about Aberdeen that was in the Our State magazine for this month.
(9) Commissioner Parker stated he had a resident inquire about the zoning on US Highway #1 and would like the Planning Staff to look into the requirements to change the zoning only on the east side of US Highway #1 and to the back of the property lines on US Highway #1 from Elm Street down to Gary’s Transmission to B-3 or O&I.
Mr. Hopkins will provide the appropriate paperwork and schedule a Public Hearing for the April meeting on this item.
(10) Commissioner Shannon asked for an update on Lighthorse Trace. Mr. Hopkins informed the Board the development has been sold and that one of the units has just recently been purchased.
(11) Commissioner Shannon also wants to see sidewalks in the new Commons Shopping Center and also bicycle trails. Manager Zell stated this item would be discussed at the Retreat.
9. Adjourn.
With no further items of business or discussion, a motion was made by Commissioner Parker, seconded by Commissioner Farrell, to adjourn the Work Session. Motion unanimously carried.
__________________________ ______________________ Nancy M. Matthews, Town Clerk Elizabeth B. Mofield, Mayor |