MINUTES

WORK SESSION

JANUARY 4, 2005

The Aberdeen Board of Commissioners met Tuesday, January 4^th at 5:30 p.m. for their first Work Session of 2005.  Members present were Mayor Elizabeth Mofield and Commissioners Pat Ann McMurray, Robbie Farrell, Arthur Parker, Donna Shannon and Terry Marquez.  Others in attendance were Town Manager Bill Zell, Deputy Planner Heather Brown, Town Clerk Nancy Matthews and Matthew Moriarity, Reporter for the Pilot.  Planning Director Giles Hopkins was absent.

Mayor Mofield then called the Work Session to order.  She stated there were several items for discussion.  Mayor Mofield stated she had received a letter from the Planner from Whispering Pines concerning an upcoming meeting pertaining to quasi-judicial proceedings.  She asked if any of the Board would be interested in attending this joint meeting.

1.       Public Hearing for January 10^th on a petition by Willis and Johnsie Calcutt requesting contiguous annexation of property located at 931 Magnolia Drive, Aberdeen, N. C.

Manager Zell stated the Public Hearing has been advertised and is scheduled for the 10^th and action will be taken later in the meeting. Agenda item as Public Hearing and Old Business.

2.       Public Hearing for January 10^th on a petition by Jackie and Brenda Upchurch requesting non-contiguous annexation of property located at 625 Arnold Avenue, Aberdeen, N. C.

Manager Zell stated the Public Hearing on this annexation request has been advertised and is scheduled for the 10^th and action will be taken later in the meeting.  Agenda item as Public Hearing and Old Business.

3.       Public Hearing on January 10^th on a petition by John D. Berggren requesting non-contiguous annexation of property located at NC #211 Highway (Doxey Furniture property), Aberdeen, N. C.

Manager Zell stated the Public Hearing has also been advertised on this annexation request for the 10^th and action will also be taken on this item later in the meeting.  He also informed the Board that this property is in the Crestline Fire District and the Town of Aberdeen will have to pay fire tax revenues to the CFD each year due to this property being removed from their fire district.   Agenda item as Public Hearing and Old Business.

4.       Petition for contiguous annexation requested by Gwendolyn Hartson for property at 607 Park Drive, Aberdeen, N. C.

Ms. Hartson has petitioned for voluntary annexation in order to receive water service to her residence.  The Public Hearing will be scheduled for the February meeting.  Agenda item as New Business.

5.       Application for Conditional Use Permit CU#04-08 to encroach the setbacks of lots specifically known as Lots 32 and 33 Glen Laurel – Phase 2.

Due to the Board having some concerns about the setbacks, they have requested to see the proposed plans for these two lots.  Item was tabled.  Agenda item as Public Hearing.

6.       Other Business

a.                 Application for Conditional Use Permit CU#04-09 requested by Gerald E. Bateman for Record and Data Storage Solutions, Inc., NC #211 Highway in an existing portion of the Pinnacle Furnishing Building, formerly known as Doxey Furniture.

Deputy Planner, Heather Brown, informed the Board that Mr. Bateman has asked that this item be presented in advance to get any feedback regarding his proposal.  She stated there are aspects of Mr. Bateman’s business that he needs in order to move forward with prior

to a final decision from the Board.  She stated Mr. Bateman would like assurance from the Board on his application so he can go ahead and order shelving, etc., due to time.

b.       Manager Zell informed the Board that the City/County Conference is during the week of the February Work Session.  He asked that the Work Session be rescheduled to Thursday, January 27^th at 5:30 p.m. 

The consensus of the Board was to reschedule this Work Session to January 27^th.

c.       Manager Zell reminded the Board of the upcoming Annual Chamber Banquet on Tuesday, February 1^st at the Pinehurst Hotel.

d.       Manager Zell is to have the new calendar and schedule for the Budget Retreat for Saturday, March 5^th.

e.       Manager Zell informed the Board that all the police mutual aid ordinances and resolutions will need to be updated due to the retirement of Charles Campbell and the appointment of Mike Connor as the new Police Chief.  He will have this information for the Board at the January 10^th Board meeting.

f.       Commissioner Farrell commented on the lack of landscaping at the new Dollar General located on Highway #5.  He asked that Manager Zell check into this matter to see why the landscaping has not been planted.

g.       Manager Zell informed the Board that a portion of the Town and County Shopping parking area will be repaved.  He also informed the Board that Big Lots has secured a permit and will be moving into the old Peebles Store.

h.       Commissioner McMurray asked that the employees in the Water Department and all those in other departments who answer the phones, to please identify themselves.

7.       Adjourn

A motion was then made by Commissioner Parker, seconded by Commissioner Farrell, to adjourn the Work Session.  Motion unanimously carried.

_______________________                             _____________________

Nancy M. Matthews, Town Clerk                         Elizabeth B. Mofield, Mayor